Promotion & Tenure - Provost's Office
This page is for the person in the Provost's Office that will provide the final decision for all positions except Senior Lecturer promotion denials. This is the final step in the Promotion & Tenure process before the Interfolio admins close the candidate's case.
Step 1: Email final decision to candidate
In their February Board Meeting, the Board of Trustees will decide on their action. Please email the candidate the final decision in 1-2 business days after that meeting.
Senior and Distinguished Lecturers do not go to the Board of the Trustees. The Dean and/or Provost will inform you of these cases' final decision.
You will send the final decision letter to the candidate via Outlook. Make sure to CC their department chair too.
Step 2: Upload final decision
Once the final decision is made, you will need to upload this email to Interfolio as well. So once you have sent the email, make a file version of it. Instructions vary depending on a number of factors. There are lots of resources on the Internet, but here is one place to start: How to save an email as a file in Outlook
Once you have the file ready, you will go into Interfolio and select the case under My Tasks.
You will now be on candidate's main packet page. Select the Case Details tab.
Scroll down to the Required Items section. Select the +Add button to the right of Communication Email to Candidate.
A file upload window will appear, and you will upload the email file here. You also need to select Board of Trustees Action (or Office of the Provost Email for Senior and Distinguished Lecturers) from the Section dropdown menu.
Select the + Add button to complete the required upload, and you will be taken back to the Case Details page.
Step 3: Move case forward
On the candidate's main case page, select the Send Case button at the top of the page.
Select Forward from the dropdown menu. You will specifically be moving forward to the Final Administrative Review.
A pop-up window will appear to write a message. You will need to add a subject, but default text will appear. The case is just being sent to Interfolio admins so there is no need to do add anything extra. Leave it checked for reviewers gaining access to receive a message. For your convenience, we are including the default message's wording and a subject recommendation below:
Recommended Subject: A P&T candidate has received their final decision
Dear committee members,
This case is coming your way for review. You’ll be able to see the documents and deadlines in Review, Promotion, and Tenure when you sign in.
Best,
Select Continue to be taken back to the Case Details page.
The case will now be sent to the Interfolio admins to close the case.