Bentley’s implementation of Microsoft’s Office 365 SharePoint is primarily focused on providing a secure repository for shared departmental files. You can use SharePoint as a secure place to store, organize, share, and access files that have been shared with you by colleagues both internal and external to your department. A web browser and a connection to the Internet is all you need to access your files from anywhere and from any device.
Your personal documents should not be stored in SharePoint. Microsoft OneDrive is the tool of choice for storing personal documents. Think of it as “my stuff” is stored in my “OneDrive-Bentley University” and “our stuff” is stored in SharePoint.
Note, that as you become more familiar and comfortable with both SharePoint and OneDrive, you may find yourself using OneDrive as your “portal” into your SharePoint files or you may find good business reasons to move selected SharePoint files into Office 365 Teams. The Client Services’ staff is available to assist you in choosing the best approach to satisfy a particular need.
Getting Started with SharePoint
You access SharePoint in the same way that you access your other Office 365 applications:
- First open your browser and login to the Office 365 portal at portal.office.com
- When/If prompted for your account, enter you Bentley email address and then your password
- Click on SharePoint from the list of apps
- You will see your Frequent Sites listed in main window. In the left hand navigation, you will see your Followed sites at the top of the list.
How to’s:
- How do I follow a SharePoint site? <https://support.office.com/en-us/article/video-find-and-follow-sites-news-and-content-4411e38f-9bc5-4ecc-bd33-3dbe939ac84c>
- How to I find a folder or file that is stored in a SharePoint site? <https://support.office.com/en-us/article/organize-documents-and-sites-in-office-365-1a36030f-3e54-4c43-8401-b7bcd0d1c16b#bkmk_find>
Training Resources
- How to Add Bentley as a Trusted Site – this will prevent the pop up message warning you about opening something from the internet, every time you open a document from SharePoint.
- N Drive to SharePoint User Guide
- Tips for Using SharePoint
- Access LinkedIn Learning SharePoint Training Videos
SharePoint FAQs
For support or additional information, please contact the Bentley Help Desk @ helpdesk@bentley.edu or call x2854 for Faculty/Staff, or x3122 for Students. We are happy to assist or connect you with the person who can!