Asset Management
Furniture | Real Estate | Asset Management
Furniture for Common Areas and Offices
At Bentley University, we uphold a standardized and sustainable approach to furniture management. Our comprehensive policy encompasses everything from procurement and usage to maintenance and reallocation of furniture across all departments. Sustainability, accessibility, ergonomics, and safety are at the forefront of our furniture selections. We're committed to creating a comfortable and productive environment for our diverse campus community.
Furniture Acquisition (New or Used)
Bentley University has adopted a standard complement of office furniture including desks, guest chairs, tables, and file cabinets.
How to Request: For all furniture acquisitions, please submit a Furniture Support Ticket in Service Now. When submitting a ticket, please include as much information as possible.
How Billing is Handled: New office furniture orders of $5,000 or greater will require a Purchase Order. Orders of less than $5,000 should be paid for using a Supplier Invoice Request in Workday.
Note: Furniture should not be purchased prior to filling out a Furniture Support Ticket. All furniture purchases require at least a 6 to 8 weeks lead time from the date of order placement.
Furniture Removal
Removal of Used Furniture and Equipment: Any department that no longer has a use for an asset should submit a Furniture Support Ticket in Service Now and attach picture(s) of furniture to be removed. When surplus furniture is stored, it is immediately made available for redistribution on campus. Assets are not stored for future use by specific departments.
Procurement and Campus Services will assess the furniture condition to determine viable reuse, donation, or disposal.
As a matter of policy, surplus assets are not made available for faculty, staff, or students to purchase.
Requesting Removal of Furniture: To request removal of furniture, please submit a Furniture Support Ticket in Service Now. When submitting a ticket, please include as much information as possible.
Furniture Moves
Moving of Furniture: Furniture is assigned to each office and typically does not move between offices. Any department requesting a furniture move must submit a Furniture Support Ticket in Service Now. Please attach picture(s) of the furniture to be moved.
Other Moves: For non-furniture moves, please submit a work order here.
Real Estate and Asset Management
Surplus Assets
Surplus assets, including furniture and equipment, are stored and managed by the Procurement and Campus Services office. When a usable asset is no longer needed by a department, that asset is stored for redistribution. Assets that are determined by Procurement and Campus Services to have no usable life are targeted for donation to local non-profit organizations, sold, or disposed of.
As a matter of policy, surplus assets are not made available for faculty, staff, or students to purchase.
Sale of Surplus Assets
When an asset is no longer needed by the university, Procurement and Campus Services researches qualified buyers who are required to submit a bid for the purchase of such equipment. All revenue generated by the sale of surplus material is deposited to a general fund and is not reallocated to individual departments.
Charitable Donations
Procurement and Campus Services works with non-profit organizations and local schools in donating surplus assets that are no longer of use to the university. Many charitable organizations have benefited from these donations, including surplus dormitory and office furniture.
To discus the donation or disposition of any asset, please contact us at 781.891.3456.
Real Estate
The donations of real estate and other assets are managed by Procurement and Campus Services in conjunction with University Advancement and Bentley's General Council.