Office of the Provost

Academic Calendar

Academic Calendar 2024-2025

July 2024

July 1Sabbatical Application Materials due to Department Chairs
July 31Department Chairs submit completed Sabbatical Application Packets to Sabbatical Committee

Also in July:

  • Department Chairs with sabbatical applicants should be coordinating collection of sabbatical support letters this month as well as preparing Department Chair letter of support.

August 2024

August 26-27New Faculty Orientation
August 28Welcome Back Session for Department Chairs
August 29

General Faculty Meeting

Luncheon and Retiree/Emeritus Recognition Event

Convocation

Annual Research Showcase (4.30-6.30, LAC Center)

Also in August:

  • Welcome back email from Chairs – reminders for start of classes, etc.
  • Encourage attendance at Annual Research Showcase

September 2024

September 3Fall Classes Begin
September 9Last day for students to add or swap classes
September 16

Drop period ends

Last day to request a pass/fail grade

September 24

CIC: New Permanent Course Proposals due

CIC: Study Abroad Course Proposals due

September 27Chairs receive spring course recommendations for both graduate and undergraduate scheduling from the Registrar’s Office

Also in September:

  • Ensure classroom visit schedule is ready and assignments have been distributed for necessary AY24-25 visitations.
  • Women in Business Summit takes place on 9/21 (Admissions will be reaching out to some faculty for workshop assistance)

October 2024

October 1CIC: Experimental/Special Topics Course Proposals due (if planning to offer in winter/spring 2025)
October 6Admissions: Fall Open House
October 7Summer grant report due to Dean and Department Chair
October 11Enter schedules for Winter Session and Spring 2025 by 11:59 pm
October 14-15Fall Break
October 17Distinguished Lecturer Applications due to Department Chair
October 23Spring course schedule goes live for student viewing

Also in October: 

  • Chair Succession Planning: Departments with chairs whose terms are ending June 30th should be deciding on reappointment or identifying a successor in October-November

November 2024

November 3Admissions: Academic Exploration Day
November 5,6,12, and 13thUndergraduate Spring Term Registration
November 8Submit three items to be featured on the Department Website to Molly Mastantuono (MarCom)
November 8Last day to Withdraw from a Fall Course
November 17Department Recommendation Letter due to Distinguished Lecturer Candidate
November 27-29Thanksgiving Break

Also in November:

  • The end of November is a good time to contact your faculty and start collecting for your administrative assistant’s holiday gift.
  • Check with your faculty on the status of necessary classroom visits/evaluations.
  • Get ready for the end-of-the-semester department email which generally gets sent out shortly after the Thanksgiving break.
  • November and December - Chairs meets with BSC to discuss January forecast and FY25 budget.

December 2024

December 1Department must submit Distinguished Lecturer application and accompanying department recommendation to P&T Committee, Dean, and Provost
December 6Senior Lecturer promotion requests due to Deans
December 9Last day of undergraduate classes
December 10

Undergraduate Reading Day &

General Faculty Meeting

December 10Waitlists close to students (Last day a student can add self to waitlist, also last day an offer would go out for the waitlist December 10th). Registrar will clear the waitlists on December 13th
December 11Undergraduate Final Exams Begin
December 16Last day of graduate classes
December 17Undergraduate Final Exams End
December 18Make up day for final exams

Also in December:

  • By December 1 - Communicate and meet with Deans and Associate Deans about the department needs for the next recruitment cycle (Fall 2025).

January 2025

December 30 – January 19thWinter Intensives-Undergraduate
January 13-17Winter Intensives – Graduate
January 21Spring 2025 semester classes begin
January 27Add/swap period ends
January 28Annual Martin Luther King Jr. Celebration – No Day Classes
January 31Activity Reports and Planning Reports due to Chair

Also in January:

  • Early January - Welcome back email from Chairs – reminders for start of classes, etc.
  • It’s not too early to start talking to this year’s tenure and promotion candidates about the process and timetable outlined in section 5 of the Faculty Manual.

February 2025

Early FebruaryDepartment spreadsheets distributed to Chairs
February 3

Drop Period Ends

Last day to request Pass/Fail grade

February 7Summer Grant Requests due to Department Chairs
February 3 - March 3Chairs have Individual performance conversations with their faculty
February 11

CIC: New Permanent Course Proposals due

CIC: Study Abroad Course Proposals due

February 14*Chairs receive fall and summer course projections from the Registrar
February 18CIC: Experimental/Special Topics Course Proposals due (if planning to offer in summer/fall 2025)
February 21Summer Grant ranked list due to your Dean
Feb 28*Enter schedule: Fall and Summer into Workday by 11:59 pm.

Also in February:

  • Begin the Annual Review Process:
    • Review Activity Reports, Planning Reports, and last year's Planning Reports
    • Write evaluations and meet with faculty to discuss evaluations and profile
    • Schedule your meeting slot with your Dean to discuss
  • Review of Summer Grant Requests
  • Fall and Summer Course Scheduling discussions begin. In preparation for scheduling, reach out to your faculty for their fall schedule preferences, keeping in mind the need to teach the Discovery Seminar. Your Associate Dean will reach out to you with guidance on scheduling.

March 2025

March 3 – March 31Chairs meet with Deans to review spreadsheets and make recommendations
March 4 General Faculty Meeting
March 10-14Spring Break
March 19*Fall schedule posted for student viewing
March 24Graduate summer registration opens
March 28Last day to withdraw from a spring course
March 31Emeritus requests due to your Dean
March 31 and April 1Graduate fall registration opens

April 2025

April 1CIC: New Programs final deadline (programs to be launched in AY25-26)
April 1, 2, 8 and 9Undergraduate fall registration opens
April 12Admissions: Admitted Students Day
April 21University Closed (Patriots’ Day)
April 25Mee & Adamian award nominations due
April 30Last day of Undergraduate Classes
Late AprilMerit Spreadsheets distributed to Chairs

Also in April:

  • Draft an End-of-Semester email to faculty with reminders on items such as final exam/final class policy and expectation of attendance at Commencement. 
  • Celebrating Women Scholars Dinner 4/11 (Admissions will be reaching out to various female faculty)

May 2025

May 1

Undergraduate Reading Day

General Faculty Meeting

May 2 - May 8Undergraduate Final Exams
May 7Last day of Graduate Courses
May 12-16Undergraduate May Intensive
May 16Graduate Commencement
May 17Undergraduate Commencement
May 20Last day to send letters to outside reviewers for Tenure & Promotion candidates
May 23Submit three items to be featured on Department Website to Molly Mastantuono (MarCom)

Also in May:

• While sabbatical applications are not due to Chairs until July 1, you may find it helpful to start talking to your faculty this spring to get a sense of sabbatical plans and to encourage them to perhaps share a draft of their application with you before July 1 so that you can offer them some helpful guidance.

June 2025

June 30Catalogue edits (that do not require going through governance) for AY25-26 due

*Registrar has indicated these dates are tentative