Personal Time Accruals
Bentley provides full-time, non-union staff employees with personal time to attend to matters they may want to handle without using vacation. While personal time can be used for any reason, employees must schedule personal time in advance with their supervisors. Personal time must be used before June 30th each year; unused personal time cannot be carried over to the following fiscal year.
Personal time will be granted as follows:
Union members are eligible for personal days as described in the Personal Day policy on the HR website. In addition, employees will also receive an additional two personal days, to be awarded on the same schedule set forth below.
Full-time employees receive three personal days per fiscal year (July 1– June 30). Personal days may be taken at any time during that period and may not be carried over to the next fiscal year. Newly hired full-time employees are eligible to receive up to three paid personal days, depending upon their date of hire, after successful completion of the probationary period. New hires will receive three personal days if hired between July 1 and December 31, and two personal days if hired between January 1 and March 25. If an employee is hired between March 26 and June 30, they will be eligible for no days for that fiscal year. Eligibility will commence as described above for the next fiscal year once the probationary period is completed.
2023/2024 Academic Year
| If you are hired in the 2023/2024 Academic Year and your hire date is… | ||||||
| Work Schedule | Available July 1st | Before December 31st | Between January and April | In March or April | In May or June | |
| 10 and 12-month, 35 hrs/week | 21 | 21 | 14 | 7 | 0 | |
| 10 and 12-month, 40 hrs/week | 24 | 24 | 16 | 8 | 0 | |
| 9-month employee, 35 hrs/week | 11 | 11 | 11 | 5 | 0 | |
| 9-month employee, 40 hrs/week | 12 | 12 | 12 | 6 | 0 | |
2024/2025 Academic Year
| If you are hired in the 2024/2025 Academic Year and your hire date is… | ||||||
| Work Schedule | Available July 1st | Before December 31st | In January or February | In March or April | In May or June | |
| 10 and 12-month, 35 hrs/week | 21 | 21 | 14 | 7 | 0 | |
| 10 and 12-month, 40 hrs/week | 24 | 24 | 16 | 8 | 0 | |
| 9-month employee, 35 hrs/week | 11 | 11 | 11 | 5 | 0 | |
| 9-month employee, 40 hrs/week | 12 | 12 | 12 | 6 | 0 | |
* Part-time, less-than-half-time, temporary, casual, and seasonal employees are not eligible for personal days.
* For Bargaining Unit employees, the time off provisions in the union contracts apply.
Non-exempt employees can use personal time in quarter-hour increments. Exempt staff who are absent for 4 or more hours in a workday, but less than a whole day, must record 4 hours. Exempt employees who take off less than four hours are expected to make up their work in a timely manner.
Summer Schedule
Monday to Thursday, 8:00 a.m. to 5:30 p.m. with a 45-minute lunch break.
Following commencement, Bentley will adopt its summer schedule for most employees. The four-day compressed workweek will begin the week of May 20, 2024 and continue through Friday, August 9, 2024. The summer schedule may vary depending on individual departmental needs. The compressed workweek is meant to be flexible so there could be different schedules for departments that need to provide coverage and services on Fridays during the summer.
Termination of Employment
Employees will not be paid for unused personal time when their employment with Bentley terminates. An employee’s last day of employment must be the last day actually worked and cannot be a vacation day or a personal day.
Date last revised: April 2024